ADMINISTRATIVE CLERICAL JOB DESCRIPTION - BIZCRM APP

Administrative Clerical Job Description

Administrative Clerical Responsibilities Include

• Answering calls and emails from clients and responding accordingly.
• Organizing and scheduling appointments.
• Maintaining records and filing systems.
• Creating and preparing documents, such as letters, memos, invoices, forms, presentations, and reports.
• Making travel arrangements for staff members and clients.
• Performing basic bookkeeping tasks.
• Ordering office supplies and equipment.
• Data entry and management.
• Troubleshooting and resolving administrative issues.
• Providing general administrative and clerical support.

Job Brief

An administrative clerical position entails providing excellent administrative support for the day-to-day operations of an office. Duties may include managing calls and emails, scheduling appointments and travel arrangements, performing basic bookkeeping tasks, and offering general clerical and administrative assistance.

Responsibilities

• Answering Calls and Emails: Attending to incoming calls and emails, screening calls, responding to inquiries, and directing messages to relevant departments or individuals.
• Organizing and Scheduling Appointments: Scheduling and organizing appointments, meetings, and events. Coordinating conference and boardroom meetings.
• Maintaining Records and Filing Systems: Ensuring that records and filing systems are up-to-date, accurate, and properly maintained.
• Creating and Preparing Documents: Creating and preparing various documents, such as letters, memos, invoices, forms, presentations, and reports.
• Travel Arrangements: Making travel arrangements for staff members and clients.

Requirements and Skills

• Professional Qualifications: Preferably, a professional qualification or certification in an administrative field.
• Excellent Computer Skills: Proficiency in computer applications such as MS Office, email, and internet-related tasks.
• Written and Verbal Communication: Exceptional verbal and written communication skills, including proper telephone etiquette.
• Organizational and Time Management Skills: Ability to handle multiple tasks in a fast-paced environment, ensuring accuracy and meeting deadlines.
• Bookkeeping Knowledge: Basic knowledge of bookkeeping is desired.

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Also, See: Administrative Clerk Job Description