Documentation Executive Job Description

Job Description

A documentation executive plays a vital role in any organization. They are responsible for leading document control processes, developing and implementing document management procedures, and systemizing document production for business operations. As a documentation executive, you will be the custodian of the organization's document management systems, ensuring that documents are efficiently managed, kept safe, secure, and up to date.

Responsibilities

• Create and establish document management systems, ensuring effective implementation including change management processes.
• Develop document management processes that ensure document security, accuracy, and compliance.
• Stay updated with regulatory changes and implement necessary changes in the document control system.
• Ensure proper filing, referencing, and tracking of documents in the organization's management system.
• Prepare documentary reports and maintain records for documents.
• Lead a team of documentation professionals, providing strategy and direction for the team, and tracking team progress.
• Review and fine-tune documents periodically for accuracy.
• Collaborate with stakeholders to oversee workflow and ensure accurate and timely document control.
• Lead document control projects and maintain records.
• Apply change management procedures to deal with document changes.

Requirements and Skills

• Bachelor's degree in business administration or documentation control.
• At least two years of experience as a documentation executive.
• Strong organizational and documentation skills.
• Proficiency in using software such as Microsoft Office.
• Highly analytical and detail-oriented.
• Experience in change management processes.
• Ability to understand and comply with relevant regulations.
• Excellent leadership and communication skills.
• Ability to work with a variety of stakeholders.